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Preserving Analog Materials through Article Digitization

April 11, 2016

The rapid progress of digitization, as one of the standard forms of analog material preservation, is becoming more evident in recent years. This year, forecasts from technology analysts indicate that more companies will look into digitization. Archives, libraries, information centers, and various publications, are expected to tap more into this modern process. It ensures archivists and preservation experts that information contained within organic, fragile materials is saved and viewable by future generations.

Distinction between Digitization and Digitalization

The process of digitization involves converting traditional and analog materials into digital, or what we refer to as electronic copies. It usually involves the process of scanning said materials in order for them to become digitized. Scanning is one of many ways on how digitization is done. Maps, magazines, newspapers, books, articles, and other printed items in paper are excellent examples of materials for digitization. The results are typically saved as an image or PDF file.

It is important however, to clearly state distinctions between digitization and digitalization, so as to avoid confusion. Digitalization involves conservation of all kinds of digital materials. This includes electronic files, emails, and digitized analog materials such as e-newspapers, e-magazines, e-books, and e-articles. What’s more, a process is now available for converting electronic and digitized materials into structured and searchable file format. For example, a printed article is converted into a PDF file and later, into a structured and searchable format. It is a better alternative in searching for files in archives, considering efficiency, lesser time and effort. The results are typically saved as an XML file.

Digitized Materials are Easy to Access and Search

The work necessary for article digitization that professionals and companies do to store, process, and transfer files, which enables users to retrieve needed information, applies to analog records.

Digitization is no longer considered as an emerging tool. Rather, it is an accepted and preferred practice to save many analog materials. Many are transitioning and are shifting from print to entirely digital format. Only with digitization can companies provide instant access of their materials to clients and end users.

Modernization is the Key to Digitization

Digitization is an important innovation which eventually leads to article conversion, especially for archives, libraries, information centers, and various publications. Technology is constantly developing, as softwares are constantly being updated. Everyday clients’ wants and needs are changing. As a Media Outsourcing company, we should constantly update our technology to better serve them.

SUMMARY

This article discusses the preservation of analog materials, by converting them to digitized versions, can help companies provide searchable content not only for themselves, but for their clients as well.

RESOURCE BOX

The author of this article belongs to Media Track Pte Ltd. Media Track Pte Ltd is an International Media Outsourcing Hub which is proud to serve the Media Industry at its best. Besides converting PDF Files, Physical Papers and Microfilmed Documents into Structured and Searchable Text Files, the company takes pride in covering a wide range of services including Media Management and Outsourcing of Analyst Work. Operational 24/7 – 365 days, Media Track Pte Ltd is capable of delivering a State of the Art Product at a Competitive Price.

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